Campus at Thomas More College
Home > Copyright Infringement and File Sharing > Technology Acceptable Use Policy

Technology Acceptable Use Policy

Responsible Office: IT Services
Approving Official: President's Cabinet
Approval Date: 8/14/2017
Policy Effective Date: 8/14/2017
Next Review Date: 8/15/2018


TECHNOLOGY ACCEPTABLE USE POLICY


STAKEHOLDERS/AUDIENCE

This policy applies to all constituents utilizing Thomas More College computer accounts or technology. This includes all college employees, students, vendor partner employees and college guests.



DEFINITIONS

Technology - When this policy refers to technology, this includes, but is not limited to, all computer equipment, systems, servers, phones, computer labs, networks, internet connection, WiFi, wiring, printers, and copiers owned by or in use by Thomas More College, either on campus or remotely.



THE POLICY

Section 1: Introduction and Purpose

The purpose of this policy is to notify users of Thomas More College (the College) computer accounts or technology of their responsibilities. This policy attempts to give guidance about the nature of acceptable and unacceptable uses of technology. It is not an exhaustive list. The determination of unacceptable use will be made at the sole discretion of school administration.

Thomas More College provides information technology and computer information systems in order to support the college and campus community in fulfilling their missions. This technology is primarily intended to be used for teaching, learning, research, communication, marketing and general operations of the college. These uses are acceptable and encouraged. It is expected that each user will use the systems in accordance with the responsibilities and requirements of their role within the campus community. It is expected that each user will use the school's technology in a manner that is ethical, responsible, cooperative, and in compliance with all applicable policies and laws.

Requests for technology assistance or questions about this policy can be made via the school's IT Services Help Desk, http://helpdesk.thomasmore.edu.

Section 2: Ownership of Systems

Thomas More College provides technology systems to its employees for the performance of their job-related functions and to its students for use while enrolled at the College. All data and e-mail on the College's network or systems are the property of Thomas More College, except as otherwise defined by the Intellectual Property Policy. The College will not gather or give data to employees or students upon separation. Backup of personal data is a user responsibility.

Section 3: Monitoring

Thomas More College respects the privacy of its constituents, however access to and monitoring of computer accounts and systems by an IT Services system administrator may be required to comply with administrative or legal requests. Such access or monitoring will be handled in a professional and confidential manner.

Section 4: Policy Requirements and Responsibilities

Use of the college's technology is a privilege granted by the college. By using the college's technology, you agree to abide by all policies and requirements in this policy, the employee handbook, Saint's community standards, federal, state and local laws, Title IX, software license agreements, contracts, as well as the college's copyright policy. This includes but is not limited to laws pertaining to defamation, privacy, civil rights, trademark, obscenity, and pornography; the Electronic Communications Privacy Act and the Computer Fraud and Abuse Act, which prohibit "hacking," "cracking," and similar activities.

We also ask that you use technology in a courteous way that does not prevent others from using our shared technology resources. This includes using the college's internet connection for any high consumption purposes that will interrupt others from utilizing the same resources. Thomas More College seeks to provide a welcoming environment, especially to our resident population. We want this to feel like your home away from home. Unlike home, there are approximately 400 other people trying to share the internet connection in the evening. We ask that resident students consider this in their use of the internet. We also ask that any difficulties with the WiFi or internet connection are reported to IT services so we are aware and can make appropriate adjustments.

Unacceptable use is prohibited. Unacceptable use may include, but is not limited to the following:

  • Gambling, pornography, hate, dating services, advertising, commercial use, copyright violation, peer-to-peer file sharing, software license violation, intellectual property right violation, harassment, stalking, Title IX violations, hacking, cracking, etc.
  • Sharing passwords - Usernames and passwords are intended to ensure the privacy and confidentiality of data. In an academic setting, they are also used to confirm the identity of the student submitting work. Any password sharing is strictly prohibited. If you suspect unauthorized use of your account, it is your responsibility to report this to IT Services.
  • Individuals may not send mass emails without proper approval. Please refer to the Mass Email Policy for more information.
  • Individuals may not use the e-mail system in any way that may be seen as insulting, disruptive, offensive by persons, or harmful to morale.
  • Any activity deemed to not be in accordance with the mission or values of the college.
Along with the privilege to use Thomas More's technology comes the following responsibilities:
  • Protect your passwords and do not share
  • Notify IT Services of any suspected data breach
  • Keep confidential information confidential
  • Notify IT Services in any case of lost or stolen computer equipment containing personally identifiable information
  • Request technology support from IT Services. If you don't ask, we can't help. We are here to help.

Section 5: Email

Thomas More College provides the e-mail system to its employees for the performance of their job-related functions and to its students enrolled at the College. Pursuant to the College's use of electronic mail (e-mail) policy, e-mail and data on the College's network or systems by its employees is the property of Thomas More College. Also pursuant to the e-mail and communications policies, e-mail is the official communication mechanism of the college. As such, all college business, including e-mail communication between students and faculty, shall be conducted via Thomas More College e-mail accounts.

Pursuant to the mass email policy, individuals may not send mass emails without proper approval. Please refer to the Mass Email Policy for more information.

Individuals may not use the e-mail system in any way that may be seen as insulting, disruptive, offensive by persons, or harmful to morale.

Section 6: Consequences

Policy violations will be determined at the sole discretion and judgment of school administration. Thomas More College reserves the right to limit, restrict, or extend computing privileges as appropriate to comply with policy and laws and to allow for optimal operation of its systems. Violations by employees are treated as a breach of ethical and professional conduct and will be handled following established disciplinary procedures. Policy violations traced to faculty will be referred to the Academic Dean. Violations traced to staff will be referred to the Human Resources Department. Violations traced to students will be referred to the Dean of Students for implementation of the judicial process. Violations traced to vendor partners will be referred to the Vice President of Finance and Operations. Violations traced to guests will be managed by the IT Services Department and could result in the loss of privileges. If policy violation is also unlawful, infractions may be reported to the proper authorities.

RESOURCES/RELATED INFORMATION

Employee Handbook
Saints Community Standards
Communications Policy
Mass Email Policy
Copyright Infringement and File Sharing Policy

18 U.S.C. 1030 (1986) Computer Fraud and Abuse Act
18 U.S.C. 2510 (1986) Electronic Communications Privacy Act

POLICY IMPLEMENTATION PLAN

Constituents will acknowledge receipt and agreement to this policy prior to being granted full access to Thomas More College technology systems. This is currently handled via the password portal: http://password.thomasmore.edu.

Current users of the system will be notified of policy changes and continued use of the technology will serve as acknowledgment and acceptance of this policy. Existing employees will be asked to acknowledge receipt and agreement to this policy by September 1, 2017. This will be handled via an online form in MyTMC. A report of existing users having not completed this requirement by the deadline will be distributed to the Academic Dean and Human Resources and the user's access will be revoked.

REFERENCING THE POLICY

Employee Handbook
Saints Community Standards

HISTORY

This is a replacement of the prior Acceptable Use Policy last edited June 2012.

Date Supersedes Policy Summarize Change
8/14/2017 Acceptable Use Policy June 2012 Complete Rewrite

APPENDIX

There are no appendices to this policy

APPROVALS

Indicate name and position of each required approval according to the policy process. Each individual must approve with their signature and date.



Signature on file                                                                                                                         August 14, 2017             
Sean Kapsal, Director of Information Technology                                                                      Date

Signature on file                                                                                                                         August 14, 2017             
Jeffrey Briggs, Vice President of Finance and Operations                                                         Date

Signature on file                                                                                                                         August 14, 2017             
David A. Armstrong, President                                                                                                   Date