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Documentation Requirements

Psychiatric Impairment

At a minimum, the documentation should address the following items:

  1. A clear statement of the diagnosis including the DSM-IV code.
  2. A summary of all tests conducted and their results. Reference should be made to scores and rating scales/testing instruments used to support the diagnosis. Neuropsychological and psychoeducational testing is recommended in order to determine the effects of the impairment on a student in an academic setting.
  3. A statement of the psychiatric impairment with a description of symptoms that support the DSM-IV criteria. The date of original diagnosis and the date of last contact with the student should be included. Documentation older than three years will not be accepted.
  4. A statement of the degree of the psychiatric impairment affects a student in an academic setting as well as any functional impact on the student's daily life.
  5. A description of any referrals for testing/evaluation or other treatment
  6. A description of any prescribed medication and potential side effects.
  7. A summary of suggested accommodations based on the diagnosed disability

Asperger's Syndrome/Autism Spectrum Disorder

  1. A clear statement of the diagnosis including the DSM-IV code.
  2. A summary of functional limitations resulting from the disorder which may include but not be limited to: communication or language skills; social interaction; restricted, repetitive and/or stereotypical patterns of behavior and activities; sensory functioning and sensitivity to environmental conditions.
  3. Comprehensive testing based on adult norms where applicable.
  4. Medical information relating to the student's needs; including prescribed medications, side effects, and their impact on the student in a higher education setting.
  5. A statement of the current functional impact on learning and how it affects the individual in an academic setting.
  6. A summary of suggested accommodations based on the diagnosed disability

Traumatic Brain Injury

Students submitting documentation of a traumatic brain injury (e.g., head trauma, CVA's, tumors, other medical conditions) must submit evidence of a disability condition in addition to a summary of functional impacts of the disability.

  1. A clear statement of the traumatic brain injury, including historical information regarding the injury and the probable site that is affected
  2. The documentation of the injury must be at least three years current to be accepted. Thomas More College reserves the right to require additional documentation if deemed necessary.
  3. Any additional medical information including but not limited to medications and their side effects.
  4. A summary of suggested accommodations based on the diagnosed disability

Deaf & Hard of Hearing

  1. A current audiogram with a clear statement of deafness or hearing loss.
  2. A summary of assessment, procedures, and evaluation instruments used to make the diagnosis and a description of the results
  3. The status of the student's hearing (static or changing) and its impact on the student in an academic setting
  4. A statement regarding the use of hearing aids or cochlear implants.
  5. A summary of suggested accommodations based on the diagnosed disability

Visual Impairments

  1. The clear statement of the specific medical condition which causes the visual impairment
  2. The degree of visual acuity and extent of the visual fields, including with corrective lenses
  3. Whether the condition is temporary or permanent, and if it is stable or progressive
  4. A description of any medications taken for the condition and their side effects
  5. A description of the functional limitations of the visual impairment
  6. A summary of suggested accommodations based on the diagnosed disability

Other Medical Conditions

  1. Clear statement of the medical condition
  2. The procedures and evaluation instruments used to determine the diagnosis and a summary of the results
  3. A statement of the current functional impact on learning and how it affects the individual in an academic setting
  4. A summary of suggested accommodations for the student based upon the diagnosed disability

Temporary Disabilities

To receive accommodations for a temporary disability, the student must submit documentation to Academic Support Services indicating the type of disability, severity, limitations, prognosis, and estimated duration. A list of any medications the student is taking and how these may affect their academic performance. The documentation must be current in order to accepted and reviewed. Thomas More College reserves the right to request additional documentation before providing accommodations.